Participation: Application for participation is to be made in the prescribed form. Approval of participation and exhibits will be at the sole discretion of India Trade Promotion Organisation.

Space Allocation: Space allocation will be made by ITPO and the space will be allocated to Exhibitors/Companies by name and no subletting will be allowed in any manner.

Service Tax and Cess of 10.30% or as applicable is payable on rentals and other charges.

Participation Charges/Licence Fee
      For Indian Participants
Shell Scheme - Rs. 4500 per sq. mtr. (minimum 9 sq. mtr.)
Bare Space - Rs. 4000 per sq. mtL (minimum18 sq. mtr.)
Open Space - Rs. 3500 per sq. mtr. (Minimum 18 sqm.)

      For Foreign Participants
Shell Scheme - US$ 150 per sq. mtr. (minimum 9 sq. mtr.)
Bare Space - US$ 125 per sq. mtr. (minimum18 sq. mtr.)
Open Space - US$ 100 per sq. mtr. (minimum 18 sqm)

• Under the shell scheme a booth of 9 sq. mtr. will include partition panels, fascia, floor covering, three spot lights, one power point, one table, two chairs and one waste paper basket..
• Additional display aids and furniture items can be obtained on payment.
• Additional space shall be available in multiples of 3 sqm
• Additional charges: 10% for two side open, 15% for 3-side open, 20% for island.

Discount for bulk space booking by organisations/agencies as follows:

• 10% - if total space booked (Open, shell & bare) more than 100 sqm.
• 15% - if total space booked (open, shell & bare) more than 200 sqm.
• Timings of the Fair: 10.00 AM to 6.00 PM,

Additional Electricity Consumption Charges: Power service connection charges are Rs. 180 per 'r0N and power consumption charges are Rs. 120 per KW per day plus 5% contingency charges. The tariff is subject to revision.

Water Charges: Rs. 2,000 per water connection and Rs. 140 per tap per day, plus 5% contingency. charges, is payable for water supply and consumption. Request for water connection is to be made at least 2 months in advance after which double cfharges would be levied. The tariff is subject to revision.

Payment: Full licence fee is payable along with the application by demand draft .In favour of India Trade Promotion Organisation, New Delhi.

Allocation of Space: Space allocation will be done by ITPO on first-come-first-selved basis subject to optimum utilisation of space. Space would be allotted to participants and no sub-letting would be allowed. Decision of ITPO will be final.

Possession of Space: Possession of space will be given only on receipt offuU payment including licence fee/participation charges, electricity and water charges. Possession will be given 2 days before the opening of the fair for bare space and 1 day before opening of the fair for shell scheme.

Construction of Stand: The interior design of the stand will have to be within the architectural guidelines specified by ITPO . Interior design of bare space booking will have to be approved by the architect of ITPO before actual construction is commenced. Work regarding construction of stands will be permitt, only within the area allotted. Passages inside the Halls will not be allowed to be used fior this purpose. Participants will be responsible for removal of empties, waste before ttle opening of the fair. Cleanliness and maintenance of stands will be the responsibility of participants. No items of food will be allowed to be taken inside the stands.

Operation of Stands: No stand should be left unattended during the exhibition hours. Staff of participants must be present at least one hour before the opening and half an hour after the close of the fair daily. The personnel manning the booth should Ibe decently dressed. No activity, which in the opinion of ITPO amounts to nuisance or annoyance will be carried out by the participants. ITPO shall haw the right to take remedial action in such cases.

Exhibitors must not obstruct passages. Fire extinguishers, cable terminals for telephone connections, outlets for electricity and water must not be obstructed.

Vacation of Space: Space will have to be vacated within one day of the close of the fair. Participants who fail to vacate the space will have to pay penalty to ITPO (as prescribed by ITPO) and the ITPO shall have the right to remove the exhibits etc. of participants at the risk and cost of participants. Storage of exhibits in the open area will not be permitted after close of the fair and will be charged at Rs. 50 per sq. mtr. per day.

Cleanliness and maintenance: The participants will be responsible for cleanliness and maintenance of their stalls. Cleaning of common passage/areas will be arranged by ITPO. Facilities for outsourcing of cleaning services are available.

Last Date: Application for space booking together will full amount of participation charges must be submitted latest by November 15, 2009.

Storage of Empties: Empty cases will not be allowed to be kept anywhere in Pragati Maidan. These will have to be removed before opening of the fair failing which ITPO will have the right to confiscate these materials.

Security: ITPO will make the general security arrangements. However, the participants will be responsible for the security of their exhibits and personal belongings.

Fire Prevention: Participants will keep and maintain the lighting equipment within their stalls as per safety regulation. Arrangements of fire extinguishers in stalls/ pavilion is the responsibility of the individual participant.

Insurance: Participants will insure their exhibits, display material against loss, damage, theft, fire or any cause whatsoever. They will also obtain 3rd party liability insurance cover for construction period, fairs period and dismantling period.

Service Agencies: Work of cargo handling, construction of stand, decoration, furniture and catering can be availed by the participants only from those contractors who are registered with ITPO. No other contactors will be allowed to provide service in Pragati Maidan.

Sound level: The sound level inside the hall/stand/pavilion is to be maintained for the general comfort of all exhibitors and visitors. The sound level should not exceed 70 decibel on account of use of any sound/music system by the exhibitor.

Entry Exit Arrangements for Exhibitors:
(i) Entry into Pragati Maidan of representatives of participants will be on the basis of exhibitor passes. Four passes will be given for a minimum of 9 sq. mtrs. and two on every additional 9 sq. mtr. space booked.
(ii) Movement of Exhibits: Entry of vehicles in Pragati Maidan will 110t be permitted during fair hours. Vehicles carrying exhibits etc. can be allowed to enter Pragati Maidan up to 9:30 AM and after 8:00 PM with the prior approval of ITPO Security. Gate Pass will be required for taking any material out of the Hall/ Pragati Maidan during the fair period. No exhibits/ cases. Display material will be allowed to be taken out of Pragati Maidan after the dose of the fair without Exit Permit. Exit Permit will be issued by the Central Control Room on production of no-dues certificate.

Car Parking: No car parking will be allowed inside Pragati Maidan. Cars/ vehicles will be parked in the parking areas only. Participants booking 9 sq. mtr. to 45 sq. mtr. space will be entitles to one car parking label and from 46 sq. mtr. to 100 sq .. mtrs. two parking labels and for space booking exceeding 100 sq. mtrs. three parking labels free of charge

Violation of Rules: In the event of violation of any of the rules by the participant or their representative, ITPO shall have the right to close down the stall of the participants immediately.

Refund: No refund/adjustment of participation fee will be made by lTPO.

Interpretation: The decision of CMD, ITPO or his nominee shall be final and binding on the participants with regard to the interpretation of these rules and regulations.

Dispute: Disputes, if any, arising out of participation in this exhibition shall fall within the jurisdiction of the courts of Delhi/New Delhi.

Smoking: inside in Pragati Maidan premises/ exhibition ground/ halls is strictly prohibited.