1. Identifying the equipment requirement for Hospitals/Department/User/ Clinical Procedure.
2. Preparing the Specifications for equipments required.
3. Calling the quotations from vendors for the specification prepared.

Evaluation of the suppliers based on the following qualities:

• Their quotes
• Technical evaluation based on Model, type, Criticality, parameters, Operating conditions, Power requirements, Ideal working conditions etc.
• Years of experience of the supplier.
• No of service engineers the supplier employed.
• Possible delivery period.
• Is the company representing the products directly- if yes no of years existence in their present location.
• Distance of the vendor/supplier from the location of the purchase.
• Present install base of the specific model if new to market, equivalent model.
• Reputation of the supplier.
• Spares availability and time required to import or arrange.
• Criticality of the equipment type based on ASHE guidelines.
• Guarantee of the spares supply for its stated life expectancy.
• Previous experience during the warranty of supplied equipment.

Selection of three most qualified suppliers based on the above facts

• Reevaluation of the selected model only based on the technical parameters.
• Possibility of additional parameters upgrade.
• Possible software upgrade.
• Service protection password if any.
• Hard copy of the system/application software.
• Type of Computers and other output devises connected to the machine and its service life.
• Power consumption.
• Types of optional devices and its easy support for different type of clinical procedures Possibility of providing the possible spares prices.
• Pre installation Plan and its expenses.

Commercial negotiation with the selected three Suppliers and rate the product with other competitor supplier. Final negotiation based on the price.